2021 AMCS Annual General Meeting (AGM)
Tuesday, November 23, 2021 7:00 pm
Virtual via Zoom
Kathleen Lausman – President, Chair
Attendance number count (25 required for quorum)
Call to order
Review of 2020 AMCS, AGM Minutes for approval
Financial update – Peter Humphrey Treasurer
Motion to accept
Election of Directors
(Board members need to be nominated and voted on each year)
Kathleen Lausman, Jamie Wright, Giselle LeClair (standing down), Jim Gray (standing down – other commitments), Peter Humphrey (standing down – other commitments), Selena Cole (standing down – other commitments), Teressa Salamone (resigned mid-year due to other commitments)
New residents volunteering to be Directors for 2022:
Any additional volunteers?:
Vote to carry
(Board executive to be elected at first Board meeting in 2022)
Committee & Activities Reports:
- Fire Smart: Alex Giovannelli
- Jamie Soule Memorial Park: Wendy Shaw
- ENCom: Wendy Barlow
The beginning analysis of the survey has just been completed and the ENCom team will now review and discuss with the Fire Chief who commissioned the survey.
Once we complete these discussions, we will publish the survey results on the AMFD website.
- AMCS sponsored AMFD appreciation event (Chees property): Jamie Wright
- AMFD/AMCS Virtual Silent Auction:
- AMCS Website & FB Page: Jamie Wright
- Anarchist Mountain Bear Aware Committee: Brenda Arychuk
For a brief synopsis – residents deserve a big pat on the back for being proactive and by improving leaps and bounds in one year. There is much more awareness and a desire for education. There was one education event in July, which was well-received.
The Bear Group does a more comprehensive year end report which we share with RDOS next month. At that time, we will also share this via AMCS for the website.
- AM Community Wildfire Protection Committee: Urs Grob? (or Kathleen)
- AMFD Fire Chief Report: Urs Grob
- Area A – APC Report: (in recognition of Jim Thornton, our latest rep who passed away this past summer)
Director – Mark Pendergraft has asked the AMCS to recommend a rep from AM. This is a brief overview of the responsibilities of the APC rep:
I thought I would give you a bit of information on the expectations of anyone sitting on the APC.
Meetings are only held on an as needed basis, so only when there is an application to be reviewed by the APC. Meetings are normally held the 2nd Monday of the month at 7 pm. For the last while with Covid, the meetings have been on line but normally are at the Sonora community center in town. I have tried to maintain a rep from each of the communities within Area A but as you are aware, at the moment I am missing a rep from the Anarchist. The APC for the most part reviews land use applications from all of Area A. So very often the application may not affect the community the APC member represents. However I find it very helpful to hear the opinions of all the APC members, often those not directly affected give the most unbiased opinion. There is no expectation for this person to seek community feed back but often once people know who the APC members are they will get community feedback. When this happens I encourage all APC members to let people know that if they have a concern about a particular application it is best to contact me as their elected rep, It is my job to listen to and carry forward community members concerns about applications and other issues not the APC members. The APC member is a volunteer and all I ask of them is to committee the time needed and give me their honest opinion. The APC considers applications and makes recommendation to the RDOS Board on that application. The committee often hears a brief presentation from the applicant and RDOS staff and have an opportunity to ask questions. A motion is made and voted on by the committee and the minutes are submitted to the RDOS to later be received by the Board. I attend the APC meetings but do not vote, I am there to hear the discussion. I find the discussion the most useful part as it often gives me another angle to consider as well as gives me a quick snapshot of what the residents of Area A might think about a particular application. The APC recommendation is then considered along with staff and other professionals recommendations by me, and I then decide to either ask the Board to move the application forward or deny it. The APC would also get to review most bylaws that are proposed by either Staff or another Board member that would apply to area A. On average I would say that the APC meets maybe 5 times a year and the meetings are generally over in under 2 hours.
If this generates any questions feel free to ask.
- OMEI (Osoyoos Mountain Estates Inc.): contacts have changed – no update
AMCS Membership Benefits:
- Membership strengthens our community through social events, communication within the community and a voice outside our community on issues important to property owners;
- Website communications function (upgrades & maintenance including Silent Auction software ($1500/yr.)
- AMCS is an active voice in promoting good governance for AM land owners:
- more effective consultation on Zoning & Permitting decisions (ESDP etc.);
- more timely decisions on issues impacting AM land owners (ESDP, Fire Smart etc.)
- more resources for AM (e.g.: funding for wildfire prevention through the community resiliency fund or other programs, Community Wildfire Protection Plan for AM etc.);
- AMCS provides support to other committee work (FS, Bear Aware, Silent Auction, Civic Signs, JSM Park)
- Provides Community Flyer Boxes at post box clusters – to distribute community info
Membership costs for 2021 were set at $30/yr. given the AMCS had no Summit Centre expenses. We are in communication with OMEI to determine the future use of the Summit Centre and if it remains an option for AMCS use again.
(Members vote) Interest in Community Hall on RDOS property;
(Members vote) Interest in permeant washrooms at JSM Park (RDOS Property)
(Member vote) Other interests? – List
Motion to Adjourn